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A crucial part of preparing your business trip is booking your hotel, and setting up your transportation. A few years ago airplanes provided the best transportation for business, but with increasing traffic around airports and the never ending security checks, you may consider other means of transportation, such as trains or cars.
Frequent travelers say that if your destination is less than two hours by train or automobile, it doesn’t pay off to take the airplane. By the time you leave the city, arrive to the airport 60 or even 90 minutes in advance, and then drive back to the city from the airport takes more time than you would drive or take a train.
A big advantage of traveling by air is that you can work: if you choose to drive, you will not have any time to do this, and there will be no time for rest either. So if you have to read some reports before you arrive to destination, flying may be a better choice than driving.
Traveling with a train can also be a good choice: the security check takes much less time than at the airport, and train stations are usually located downtown so you don’t have to do any commute. This way you can save a lot of time, and still have a comfortable seat where you can work while you are traveling.
Booking a hotel is also important: you can save a lot of time and money if you can find the ideal place to stay. You should be looking for a hotel that is as close as possible to your morning meeting: this way you can sleep instead of commuting to the other side of the city.
There are also a few time-saving and practical amenities to look for: the most important is to have high-speed Internet access, preferably wireless. A concierge can be also very useful, because he can help you selecting a good restaurant and make reservations. If you arrive late at night, when there are no more restaurants open, a room service can be also handy to bring you some food.
If you will be needing tools such as a printer or a photocopier, you should be looking for a hotel with a business center. You can print your boarding pass before you leave, so you can save time at the airport check in. Some people will also like to have a quality workout facility in the hotel.